What To Do > Market on The Strand
Market on The Strand Guidelines, Policies & Procedures
Event Purpose:
The Market on The Strand policies will evolve over time as we establish the best way to conduct a successful monthly market. Vendors, Downtown Merchants, Historic Downtown Strand Seaport Partnership, and the Community will have an opportunity to provide input as policies are implemented, tested and tailored to our particular environment. We appreciate everyone's patience and participation as we endeavor to create a festive downtown event for our residents and visitors.
GENERAL INFORMATION
Market on The Strand
Location: Saengerfest Park, 23rd Street and The Strand, Galveston, Texas
Times: 10:00 am - 3:00 pm
The Market on The Strand will operate September through June, except January.
Dates: 3rd Saturday of each month, unless a Citywide event (i.e. Dickens on The Strand, Mardi Gras) is scheduled in Saengerfest Park.
February 20, 2010 September 18, 2010
March 20, 2010 October 16, 2010
April 17, 2010 November 20, 2010
May 15, 2010 December 18, 2010
June 19, 2010
APPLICATION SUBMISSION
It is the Policy of the Market on The Strand that the seller must be the producer/creator of the products sold at the Market.
Only complete Applications will be reviewed.
The Application must include:
1. Completed and signed vendor application form
2. Photographs of the products that will be offered at the Market
3. A check or money order for applicable fees (see application for fees) made payable to:
Market on The Strand
c/o Historic Downtown Strand Seaport Partnership
PO Box 715
Galveston, TX 77553
The payment will reserve a space for the applicant, upon approval by the Market Committee. Fees will be returned if application is not approved. Please do not mail cash.
Applications are available at: http://www.downtowngalveston.org/
All applications will be reviewed by the Market Committee on a monthly basis, or as needed.
All decisions regarding participation of a vendor in the Market on The Strand and the assignment of the vendor's booth space are the sole discretion of the Market Committee. The Market Committee may also restrict the number of vendors selling similar products to help ensure that a variety of products are being offered.
Applications will be kept on file for future space availability.
Applicant Consideration Will Be Based Upon:
The applicant must be the producer/grower of the product ( i.e., "seller must be maker or producer").
" The originality, quality, attractiveness and uniqueness of products.
" The available space and product mix of the Market.
" Galveston residency.
Food Vendors
Products must be unique and of superior quality.
To assure variety, they shall be different from those already sold at existing food booths.
MARKET GUIDELINES
Vendor fee: $25.00 (10' x 10')for each market date. Payment must be made in the form of a check or money order.
Vendors will be allowed to share booth space; however, each vendor must submit a separate Vendor Application and receive Market Committee approval. If sharing a space, each vendor will pay an equal split share, to equal a total booth fee of $30 (i.e., $15 each if shared by two vendors; $10 each if shared by 3 vendors). Vendors may request to be paired with a specific vendor. Vendor will not be paired with another vendor without prior approval.
Once approved, vendors may submit advance payment for a maximum of three (3) consecutive markets.
Refunds will be issued only if a notification of cancellation is received seven business days prior to the scheduled Market Day.
In case of "Inclement Weather" cancellation, vendor payments will be applied to next scheduled market date.
Vendors must provide their own set up: canopy, chairs, table covering, displays, trash receptacle, etc.
Canopies are recommended but not required.
Canopies must be weighted or secured at all four points (20 lbs. per leg recommended), at all times, to prevent movement due to wind. This is to prevent damage to vendor products and to insure the safety of the vendors and attendees.
Vendors are expected to create a professional display to feature their merchandise. All tables must be covered with table covering and all boxes and crates must be neatly stacked or hidden from view. All vendor equipment and displays are to be freestanding. Nothing is to be anchored or affixed to the assigned space and adjacent structures.
Each vendor must identify themselves in their booth with a sign or card stating their name or business name.
Electrical power is available for an additional $10.00, on a limited basis. Electricity provided will be a one plug 110-volt outlet. Vendors connecting to Market electricity source must use an exterior grade three-prong extension cord that meets OSHA requirements for an outdoor use. No external generators will be allowed.
Vendors may not sell any items not approved or listed on their Market application. New items must be reviewed and approved by the committee.
Vendor smoking is not allowed in the Market area. Saengerfest Park is a designated non-smoking area.
Vendor pets are not allowed in the market area.
Each booth must be staffed throughout the entire market.
Vendors may begin set-up at 8:30am and should be in place at 10am. No sales should take place prior to 10am.
The Market will close at 3pm. Vendors may not begin to dismantle before this time. Courtesy to vendors and shoppers requires that all vendors remain at the market until closing.
Vendors are responsible for thoroughly cleaning their area and removing all trash OFF SITE. The space must be completely cleared and cleaned by 4pm, to allow set-up time for scheduled evening events.
Vendors are solely responsible for compliance to any and all city, county, state and federal rules/laws that pertain to their particular products.
Each vendor is solely responsible for State of Texas sales tax requirements. Vendors should be prepared to provide verification during Market hours upon request.
Food Vendors
Food vendors must meet all of the Galveston County Health District's regulations and have all necessary permits and licenses on display.
A Health Inspector may visit the Market to ensure compliance. Failure to comply with Health Department rules and regulations may result in the immediate closure of the vendor's booth.
Liability
Vendors must complete and sign the Vendor Application which thereby releases and discharges and agrees to indemnify, protect and save harmless the Market, its agents and employees, the Historic Downtown Strand Seaport Partnership, George P. Mitchell, GPM, Inc, and Eighteen Seventy Strand Corp. from and against all claims, demands, causes of action of every kind and character for any injury to or any loss of or damage to property arising from participation in the Market.
Inclement Weather
The Market on The Strand will not be cancelled if there is only a minimal chance of "inclement weather". Should the weather conditions be more severe, vendors will be notified via email or phone by 7am the morning of the market. A contact phone number will also be provided for vendors to verify the cancellation of the market. In case of "Inclement Weather" cancellation, vendor payments will be applied to next scheduled market date.
Resolution of Disputes and Market Policy Violations
The Market Committee will assign a Market Manager to be present at each Market. The Market Manager will work to achieve a smooth running Market by answering questions, clarifying, implementing, and upholding market policies. He/She will act as an information liaison between customers, vendors, and the Market Committee. The Market Manager has authority to implement policy and to act on any breach or violation of any policy item on behalf of the Market on The Strand Committee. Any disputes not resolved by the Market Manager shall be turned over to the Market on The Strand Committee for further discussion and resolution. The Market on The Strand resolution shall be considered final.
Non-compliance of Market Policies:
Should a vendor be notified of a policy violation and fail to immediately comply with the Market Manager's request, to come into compliance, the result may be the exclusion from participation in future Markets.
Dispute between Customer and Seller:
The cardinal rule of selling is: "The Customer is always right." The seller is expected to resolve any issue with his/her customer. The Market Manager should be advised of any customer complaints in case further action needs to be taken.
Disputes between Sellers:
If a problem arises at the Market, between participating vendors, the dispute should be taken to and settled by the Market Manager, as the authorized representative of the Market on The Strand. Disputes between vendors, or harassment of individuals of any kind, are not permitted. If a complaint is not satisfactorily resolved by the Market Manager, at the Market, the complaint must be submitted, in writing, to the Market on The Strand Committee (c/o Historic Downtown Strand Seaport Partnership, PO Box 715, Galveston, Texas 77553) within 7 business days of the incident. The incident will be reviewed at the monthly Market on The Strand Committee Meeting. The persons involved will be notified of the Committee's decision. The Committee's decision will be final. Failure to comply with the Committee's decision may result in the exclusion from participation in future Markets.